Every tax season, accounting teams find themselves in familiar chaos. A client calls, frustrated about a document they’d already sent—twice. By the time the team locates the file, timelines are amiss and trust nosedives.
Many accounting firms face challenges like these: Files in multiple locations, client requests slipping through the cracks, and hours wasted chasing approvals. The real problem isn’t people—it is outdated systems. In fact, a survey from AutoRek finds that even in 2025, 90% of organizations still use spreadsheets for financial operations, a very outdated system.
If you are an accounting organization that values modernization, a software like FYI Docs that centralizes operations should be part of your accounting firm tech stack. But what is FYI Docs and does your firm really need it? Are there FYI Docs alternatives in the market? That’s what we’ll break down for you in this detailed FYI Docs review.
What is FYI Docs?
FYI Docs is a cloud-based document and practice management software designed specifically for accountants by accountants. With automation and tools to manage emails, documents, tasks, and client communications, FYI Docs reduces manual work, giving teams more time to focus on core activities.
Best Features of FYI Docs
FYI Docs helps accounting practices stay organized with a host of features like:
- Centralized Cloud Storage: Secure, cloud-based storage for all documents
- Auto-Filing of Documents: Automatically files emails, attachments, and documents to the correct client records without manual effort
- Email Management: File and manage emails alongside other client documents for a complete record
- Document Creation Templates: Pre-built templates for common accounting documents and client communications to speed up document generation
- Integration with Practice Management Systems: Automatically sync client information from Xero Practice Manager or other systems
- Automated Workflows: Build and automate multi-step workflows for routine processes, such as compliance jobs or onboarding clients
- Audit Trails: Tracks user activity and document history for accountability and compliance
Who is FYI Docs for?
FYI Docs is purpose-built for practicing accountants including:
- Accounting Firms
- Bookkeeping Practices
- Auditors
- Tax Consultants
- CFO and Financial Advisory Firms
- Small to Mid-Sized Accounting Practices
- Large, Multi-Office Accounting Firms
Pricing and Plans
FYI Docs pricing comprises various plans that come with a 30-day free trial. These are:
Intermediate Plan
Price: $30 per user, per month
Features Included:
- Sync with your practice management software
- Auto-file emails and attachments
- Email templates and signatures
- Task management
- Dedicated client workspaces
- Document management and filing
- Advanced search and retrieval tools
- Job management
- Access to a selection of sample process automation
Best For: Practices wanting a powerful document management solution
Pro Plan
Price: $50 per user, per month
Features Included:
Includes everything in the Intermediate Plan, plus:
- Additional client security options
- Kanban-style jobs board for easy workflow visualization
- Timesheets that integrate with Xero Practice Manager
- Advanced workflows
- Collaboration tools (co-edit documents, share securely with clients)
- Custom process automation
- Full access to all app integrations
Best For: Practices looking for next-level efficiency and full process automation.
Elite Plan
Price: $70 per user, per month
Features Included:
Includes everything in Intermediate and Pro, plus:
- Time and billing features
- Comprehensive reports and analytics
- Client maintenance tools
- Employee management capabilities
- AutoTime for automated time tracking
- Capacity planning for resource management
- Advanced practice management tools, including invoicing, disbursements, and multi-ledger reconciliation
Best For: Firms that want advanced automation and workflow capabilities
3 Best FYI Docs Alternatives
If you think FYI Docs lacks certain capabilities you need or are exploring accounting document management software within a budget, here are three FYI Docs alternatives to consider:
Cone
Cone is among the best accounting practice management software. It also includes proposal software for accountants and bookkeepers. It combines proposals, workflows, billing, payments, client communication, and project management into a single platform.
Best Features:
- Proposals: Create, send, and get e-signatures with proposal templates
- Project Management: Automate tasks and track progress with templates, reminders, deadlines, and board views
- Client Portal: A centralized hub for clients to chat, upload files, make payments, and sign contracts
- Integrated Email: Manage emails within Cone, assign messages to team members, and turn emails into tasks
- Billing and Payments: Automated invoicing and payments with multiple payment options
- Time Tracking and Reporting: Track time effortlessly and generate insightful reports.
- Integrations: Connect to accounting and payment software with free migration support
Cone Pricing
- Starter: $5 (annually) | $8 (monthly)
- Essentials: $11 (annually) | $16 (monthly)
- Growth: $17 (annually) | $24 (monthly)
Try Cone for free today!
Karbon
Karbon is a comprehensive accounting practice management software that is focused on increasing productivity, streamlining workflow, and improving team collaboration by centralizing work, clients, communication, and data all in one place
Best Features
- Client management: Track and manage client relationships in one central place
- Project management: Manage projects, assign tasks, and monitor progress
- Email Management: Embedded email system integrated with tasks and client records
- Document Management: Organise and share documents directly through Karbon
- Billing and Payments: Simplified time tracking and invoicing
- Team Plan: $59 (annually) | $79 (monthly)
- Business Plan: $89 (annually) | $99 (monthly)
- Enterprise Plan: Custom pricing
Canopy
Canopy is an all-in-one system designed for accountants, including the tracking of client interactions, managing documents, billing for work performed and workflows for team members.
Best Features
- Client Engagement: Manage client relationships, send requests, and automate follow-ups
- Document Management: Provides secure document storage and easy retrieval.
- Workflow Automation: Custom workflows to ensure tasks and processes are executed consistently
- Time and Billing: Track time, generate invoices, and collect payments within the platform
- Engagements and Proposals: Easily create engagement letters and proposals
- Starter: $45 monthly | $540 annually
- Essentials: $66 | $792 annually
- Client Engagement Platform: $150 per month (unlimited users)
Relevant Read: Karbon Vs. Canopy, which one suits your firm better?
Less Chaos, More Control
Every outstanding accounting firm has a system in place to do the heavy lifting—meaning your team can shift focus away from the administrative and towards clients. FYI Docs is a solution that helps bring order to the chaos, but it is not your only option.
If you're looking past a document management solution and want a system that will connect proposals, projects, billing, and client communications in one place, it is worth taking a look at Cone. It is a full suite that automates your entire practice management workflow from proposals to payment. Try Cone now!
FAQs
- What sets FYI Docs apart from basic solutions like Google Drive or Dropbox?
FYI Docs offers automated filing, client task tracking, workflow automation, and compliance tools—features not available in generic file storage platforms.
- How easy is it to migrate documents to FYI Docs from a legacy system?
FYI Docs provides guided migration support and tools to transfer existing files, emails, and data.
- Is FYI Docs scalable for growing firms?
Yes, FYI Docs can scale from small practices to multi-office firms, making it a flexible solution for expanding teams.